Import Microsoft Office files to retain intellectual property
Manage Microsoft Office files together with digitized paper records with Archive One.
Regulate access to files and clear up shared drives.
When employees move on… Knowledge gained or pieces of intellectual property go out the door with them.
This may be a piece of research, a contract draft or a marketing plan that was collaborated on using 4 employees and 240 man-days of work. At USD 100 per day, that file is worth USD 24,000!
Mostly these types of valuable files end up in an individual’s email account or shared drive forgotten by everyone.
Reuse! All previous efforts of knowledge employees sitting in files SHOULD be maximized and passed on to new employees or projects. These files can be used as templates or used as a reference for creating new documents.
Automated Keyword Extraction
Archive One automates the importation of Microsoft Office files and extracts keywords that are relevant to the document. The top keywords are ranked and converted to metadata.
The extracted keywords result in more meaningful searches.
Free up disk space and duplicates
Shared drives will always consume more disk space and most of these are duplicate files copied from one folder to another.