How Archive One helps with DPA Compliance
Republic Act (RA) 10173 or The Data Privacy Act (DPA) of 2012 of the Philippines is a very important piece of legislation that helps protect our Personally Identifiable Information (PII). As stated in its General Provisions, it is the policy of the State to protect the fundamental human right of privacy, of communication while ensuring the free flow of information to promote innovation and growth. The State recognizes the vital role of information and communications technology in nation-building and its inherent obligation to ensure that personal information in information and communications systems in the government and in the private sector are secured and protected (SEC. 2. Declaration of Policy)
Ever wonder what banks, condo units, hotels, and government agencies do with photocopies of our driver's licenses, passports, and even credit cards?
Add Facebook, LinkedIn, Twitter, Instagram, and a host of other social media platforms to the mix and it's now easier to track a person without getting near the subject.
Businesses are required to protect the sensitive information of their clients. Archive One helps simplify the administration of DPA requirements.
Archive One does not store records on the file system or shared drives. Shared drive files can be accessed by anyone with administrative rights due to the limited scope of its security options.
With Archive One, transaction logs are made for every single action on a record. Actions such as previews, downloads, and checkouts are recorded.
With Archive One, access to libraries and files are based on the assigned roles. The administrator has the ability to grant temporary privileges for employees to access records. The Access pass expires within 24 hours, so less administration is required.
Encryption is done on data in transit and at rest, thereby protecting the data in both states and providing confidentiality and integrity to your documents. Businesses are assured that the data won't get exposed through intentional intrusion, or modified in any way.
Sending an electronic document out? Make sure it is digitally signed using certified Digital Signatures from Global Sign. Ensure the authentication, non-repudiation, and integrity of a business document.
Promotes Good Security Practices
Increased security measures are not just a matter of protecting data. In protecting data, we are safeguarding the very infrastructure of our business. Using a document management system for storage encourages employees to take data security seriously.
Archive One is a document management system (DMS) designed to help companies easily classify, store, secure, and retrieve essential company documents that are needed for retention and audits. With our partners' help, we provide an end-to-end document management solution from scanning to document storage at a highly competitive price.