Tags: Document Management System Philippines, Receipts scanning, scanning services

Digitization of POS Receipts 

 

 

 

The audit process is dreaded by most businesses. Part of the audit is the validation of transactions and activities carried out throughout the year and the submission of finance documents to various regulatory agencies.

A company appointed auditor will need all relevant financial documents to perform the audit. The company must therefore retrieve and provide all requested information to the auditor. Included in this will be the collection and provision of all relevant receipts, both issued and received. 

 

What is receipt digitization?

 

Receipt digitization is the process of capturing and extracting information from a receipt and converting them to a structured document.

It can benefit organizations in various ways by speeding up the indexing process and making archiving more efficient. It also plays a critical role in streamlining and automating financial and taxation processes.

Previously, this process had been done by manually extracting the relevant information and inputting it into a database which is costly, slower, and labor-intensive.

  

Receipt digitization use-cases

 

BIR Compliance

BIR regularly conducts inspections on business establishments to verify compliance with various tax regulations. One of which is the invoicing and bookkeeping requirements provided for under the existing internal revenue laws.

Businesses should be able to validate all transactions and activities undertaken throughout the year. Keeping an archive of digitized receipts, along with the other audit evidence, in a document management system can ensure complete documentation and easier retrieval.  

 

Accounts Payable and Receivables Automation

Digitization is a major step to automating the collection, processing, and publishing of receipts and invoices. 

Automating accounts payable is proven to be beneficial for companies of all sizes, especially when the automation tools are integrated with your existing accounting system. It gives companies the opportunity to greatly reduce the cycle times, reduce the cost of invoice processing, introduce efficiencies in managing documentation, and allow transactions to be traceable throughout the organization.

 

Why receipt digitization can be a challenge

 

Receipt digitization is difficult since receipts have a lot of variations and are sometimes of low quality.  Scanning receipts also introduces several artifacts into our digital copy. These artifacts pose many readability challenges.

Here’s a list of the few things that make it a difficult problem to crack

  • Handwritten text
  • Small fonts
  • Noisy images
  • Faded images
  • Camera motion and shake
  • Watermarking
  • Wrinkles
  • Faded text

  

Partner with us - Document Scanning and Indexing with Go Paperless

 

Selecting a scanning solutions provider is your first step in outsourcing your scanning jobs. You want to know that a partner is Data Privacy Act Compliant and will be able to meet the project’s timeline, budget, and deliver superb results. 

Go Paperless, our scanning service brand, has established procedures and security controls of the highest standards to ensure on-time delivery of projects. We use automated indexing to provide greater efficiency, accuracy, and effectiveness in extracting data. We have thousands of satisfied customers from different industries who rely on our service. 

 

 


Archive One is a document management software (DMS) designed to help companies easily classify, store, secure, and retrieve essential company documents that are needed for retention and audits. With the help of our partners, we provide an end-to-end document management solution from scanning to document storage, at a highly competitive price.

Achieve documentation compliance with Archive One for as low as 150 Php/employee!