Save as much as 75% on your Retention costs
Typically, the retention period for Financial Records is ten (10) years as mandated by the Bureau of Internal Revenue (BIR). Other organizations may be required to retain records longer for legal purposes.
Most organizations have not realized the actual cost of compliance, but a big amount can be saved by going digital.
Why do you need to scan your documents?
In order to effectively store off-site, businesses must have ready-access to the documents.
The only way to do this is to scan, index records for search and store them inside a Document Management System.
Otherwise, the cost of retrieval from Records Management providers increases.
Other Benefits of Going Digital
When documents are scanned and stored inside a Document Management System (DMS) all access is controlled by authentication.
Every single interaction with a record is logged by the system.
Audit work becomes easy when going digital. With these tools, audits have become as easy as googling records.
If there is a need to retrieve actual documents, box barcodes are included in the indices for easier pull-outs from storage providers.
Scanning and digitization work can be outsourced at lower rates than maintaining internal staff.
This means more time for other important work and functions.
Once the documents are scanned, there is really no need to access them until destruction.
Archive One is a document management software designed to help companies easily classify, store, secure, and retrieve essential company documents that are needed for retention and audits. With the help of our partners, we provide an end-to-end document management solution from scanning to document storage, at a highly competitive price.